Basic Editing
These are the basic procedures for editing your document in the Online Editor workspace.
Move, resize, rotate a frame
Text and images are placed in frames in the document.
1 In the workspace, select a frame and make sure the pointer is activated. If you selected a Text frame, click the Edit Frame button on the in-line toolbar if this is not the case.
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2 Hover over the frame and the cursor assumes the following states:
TIP: Press the CTRL key to temporarily disable the snap guides and automatic placement.
•black hand: You can move the frame; you can use the green snap guides to align the frame with other frames in the document or the page edges.
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•black arrows in the corners and along the sides: You can resize the frame.
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•white hand to rotate: You can rotate a frame around its center.
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Place/Edit text
1 On the Edit toolbar, click the Text tool.
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A new text frame is placed on the document.
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Select a text frame in the document and make sure the text cursor is activated. Double-click in the frame or click the Edit Text button on the in-line toolbar if this is not the case.
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The cursor is positioned in the text frame and a black hand icon is displayed to the left of the selected frame.
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Now you can edit or add text, or add form variables.
In the Text tab, you can inspect and edit the properties of the selected text frame. See “Forms Tab” and “Text Tab” for more information on formatting text.
2 Hover over the text frame and the cursor assumes the following states:
•black arrows in the corners and along the sides: You can resize the frame.
•black rotate arrow: You can rotate the text frame around one fixed point.
TIP: Press the CTRL key to select a frame that you know is hidden under another frame.
3 To move the text frame while in edit mode, hover over the black hand on the left of the frame until the cursor also changes to a hand.
At this point you can move the text frame.
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Apply a character style to text
1 Double-click in a text frame or click the Edit Text button on the in-line toolbar.
2 Highlight the text you want to style.
3 Open the Character Styles panel and double-click a style in the list to apply it to the selected text. See “Text Tab” for more information on styles.
Apply a paragraph style to text
1 Double-click in a text frame or click the Edit Text button on the in-line toolbar.
2 Position the cursor in the paragraph you want to style.
3 Open the Paragraph Styles panel and double-click a style in the list to apply it to the paragraph. See “Text Tab” for more information on styles.
Indenting and tabs
In Edit Text mode, an administrator will see a ruler at the top of text frames for formatting paragraph indents, first line indents and tabs. This is similar to what you have in a regular word processor.
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1 Left paragraph indent (bottom marker)
2 First line indent (top marker)
3 Tab stop
4 Right paragraph indent
•Click the paragraph left indent marker (1) to indent the entire paragraph in which the cursor is positioned.
•Click the first line indent marker (2) to indent the first line of the paragraph in which the cursor is positioned.
•Click in the ruler to place a tab stop marker (3). Select the tab stop marker to display the tab stop settings panel where you can set the values for a tab stop:
•Type: left aligned, centered, right aligned or decimal
•Align on: If you selected Decimal as tab type, you can also set the character to align on. This is used typically for numbers where you can choose to align on a decimal comma or point.
•Leader Char.: Enter a leader character of your choice, for example a dash, full stop, etc. This character is used to fill the space to the tab stop.
•Click the paragraph right indent marker (4) to indent the entire paragraph in which the cursor is positioned.
Hyphenate text
1 Select a text frame and open the Text Frame Settings panel.
2 Choose a language in the Text Language drop-down list and click the Hyphenate button.
TIP: You do not need to select the text for these tasks.
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3 Click the Unhyphenate or Undo button to revert to text which is not hyphenated.
Check spelling
1 Select a text frame in the document and make sure the text cursor is activated. Double-click in the frame or click the Edit Text button on the in-line toolbar if this is not the case.
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2 Click the Check Spelling button.
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The Check Spelling button acts as a toggle, enabling or disabling the spelling check. After you enable the spelling check, squiggly lines appear beneath the misspelled words.
3 Configure the text language in the Text Frame Settings panel of the workspace tab TEXT. Select of the language from the drop-down list you want to check the spelling.
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NOTE: Text Language options are only visible when spell checking is enabled.
4 Place the cursor on a misspelled text, suggestions appear below the word.
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Select a suggestion to include in your document. If you don't agree with any of the suggestions, select Ignore All.
5 Click Close and the Save button when you’ve finished the spelling check.
Align text vertically
By default, text is aligned vertically at the top of the text frame.
1 Select a text frame and open the Text Frame Settings panel.
2 In the Vertical Align drop-down list, choose Top, Middle, Bottom or Justify. Choose Justify for example to distribute the text vertically within the frame.
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Insert an in-line frame in a text frame
An in-line frame is a text, image or other frame that is positioned inside a text frame. The in-line frame is linked to the text and moves up or down as new text is added.
1 Select a text frame and make sure you are in Text Edit mode.
2 In the Text tab, open the Text Frame Settings panel.
3 In the Insert - Select frame to insert drop-down list, choose the type of frame you want to insert.
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4 Select the in-line frame and edit as required.
NOTE: The containing text frame must be selected in order to edit the in-line frames.
Link (threading) text frames
Text frames can be linked if you want text to flow automatically from one frame to another. You can link two or more text frames to create a thread.
1 On the Edit toolbar, click the Link tool.
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2 Select the first text and then the second text frame to link them.
The frames are now linked with a red bar.
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When you type in the first text frame and the frame is full, the text flows into the second frame.
3 To unlink the text frames, click the Unlink tool and click in one of the linked frames.
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NOTE: It’s recommended to link to a newly created text frame.
4 When you’ve finished linking/unlinking, click the Pointer tool to continue working.
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Use a custom baseline grid
The custom baseline grid allows you to override the document grid and apply custom line spacing to a paragraph of text.
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1 Position the cursor in the text you want to modify and in the Text tab, open the Paragraph Settings.
2 Select the Align to baseline check box.
3 This applies the document grid to the paragraph; this may be different than the text frame grid.
4 Click the Edit Frame button on the in-line toolbar and open the Frame Custom Baseline Grid panel.
5 Click the Use Custom Grid check box and specify the grid as required. See “Frame Custom Baseline Grid” for information about these settings.
Place/Edit an image
1 On the Edit toolbar, click the Image tool.
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A new image frame is placed on the document.
2 Click the Assign Image button to insert an image.
The Select Image dialog is displayed.
3 Select a library in the Assets From drop-down list.
4 Choose an image from the existing assets and double-click the image to insert the image in the frame in your document.
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Click the Browse for local file button to select an image of your choice.
The image is inserted in the frame and you will see this image in the Assets list the next time you insert an image. See “Images Tab” for more information about image libraries.
5 You can now use the Crop and Flip tools to position the image in the frame, and subsequently any of the other in-line tools to position the frame in the document.
6 Click the Crop tool.
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The Crop dialog is displayed and you can choose how you want to fit and anchor the image inside the frame.
7 When you have obtained the desired result, click Close to return to the document.
8 Click the Flip tools to flip the image horizontally, vertically or both, within the frame.
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Wrap text around an image
1 Insert a new image or select an existing image in your document.
2 Open the Wrap Settings panel in the Objects tab.
3 Select the Wrap Text check box.
4 In the Type drop-down list, select Flow Around.
The text now flows around both sides of the image frame.
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OR
Select Wrap Both Sides.
The text is now cleared on both sides of the image frame.
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You can also clear the text on the left or right side of the image with the Wrap to left and Wrap to right options in the drop-down list.
5 You can increase the clearance around the image by entering a value in the Left, Right, Top and Bottom fields.
Place/Edit a free-form shape
1 On the Edit toolbar, click the Shape tool.
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A new frame is placed on the document; you can move, resize or rotate the frame as desired.
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Select a shape frame in the document.
2 In the top toolbar or in-line toolbar, click the Edit Path button.
Extra path editing tools are displayed in the top toolbar of the workspace.
 | Select an anchor point to move it. | |
 | Add an anchor point: Position the cursor on the path and click to add a new anchor point. | |
 | Remove an anchor point: Position the cursor on an anchor point and click to remove it. | |
 | Convert an anchor point: Position the cursor on an anchor point and drag it to add a Bézier handle. Double-clicking an anchor point that already has Bézier handles converts it into a regular anchor point. |
3 Click the Close Path Editor button to return to the document.
Place/Edit a rectangle, circle or line
On the Edit toolbar, click the Rectangle, Circle or Line tool. | Add a rectangle. | |
 | Add a circle or oval object. | |
 | Add a line. |
A new frame is placed on the document; you can move, resize or rotate the frame as desired.
OR
Select an existing frame in the document to edit it.
Set constraints and lock a frame
NOTE: You can only set constraints for existing frames, not for new frames added by the shopper.
1 Select an existing frame in the document or add a new frame.
2 Make sure the Simulate button is set to Content Administrator view.
3 Open the Object Constraints panel in the Objects tab.
4 At the top of the tab, set the minimum and maximum width and height of the object and where it can be moved in the document. See “Objects Tab” for more information.
For example, lock all frame properties for the end user, except Content, so the shopper can only change the content of the frame but not change its position in the design.
For example, set all constraints to Limited selection for end-users and select None for each property so the shopper cannot change any of these design elements.
NOTE: If you choose a limited selection for a property, you must select at least one option for that property, otherwise all the options remain available.
7 Click the Simulate button and switch to End-User view to check the effects of the constraints.
8 Click the Save button on the workspace toolbar to save your changes.
9 Close the Online Editor.
Set Border and Fill properties
1 Select an existing frame in the document or add a new frame, and open the Border and Fill panel in the Shapes tab.
2 Choose the settings as required. See “Shapes Tab” for more information.
The settings are applied immediately to the object.
Assign a shape to Text, Images and Shapes
1 Select an existing Text, Image or Shape object in the document or add a new object, and open the Border and Fill panel in the Shapes tab.
2 Click the Assign Shape button and double-click one of the shapes to apply the shape to the object.
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